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Virtual Office Manager (Administrative Assistant)

 Department: International Business Times

Location- Anywhere

Job Type- Contract

Job Title: Virtual Office Manager (Administrative Assistant)

International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.

Essential Duties and Responsibilities

  • Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must
  • Assist finance director with reports, collecting data, etc
  • Manage and post job-ads across internal and external platforms
  • Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.
  • Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.
  • Liaise with vendors for copiers, telephony, etc. troubleshooting.
  • Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.
  • Other assigned duties as requested.

Qualifications:

  • Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones
  • Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.
  • Team player with a high level of discretion and superb decision-making ability.
  • Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,
  • Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc

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