Job Purpose:
To drive the daily administrative employee related activities that will aid the accomplishment of a highly skilled and talented workforce, high performance, continuous improvement, retention and achievement of the corporate goals.
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KEY RESPONSIBILITIES
- Conduct regular employee record update on the HRMS and personnel file.
- Execute monthly payroll processing for outsourced staff.
- Execute Vendor management activities including engagement and vendor payment execution.
- Provide support for Human Capital report scripting.
- Execute employee leave and loan management processes.
- Ensure that work environment safety & health standards are obtained at all times.
- Conduct HMO & group life insurance review processes.
- Prepare HCM letters - offer letters, employee reference letters, confirmation letters, including scripting and engagement of ex-staff reference and correspondences.
- Provide support for the facilitation of industry payroll reviews and benchmarks.
- Provide support for monitoring HCM expense budget.
- Facilitate pre-employment processes, including background checks and medicals.
- Organize new hire onboarding activities – ID Card, workstation creation, system availability, physical access etc.
- Execute ITF regulatory reimbursement.
- Execute staff off-boarding process – benefit/obligation computation, disable domain profile and physical access etc.
- Organize end of month activities (TGIF, In-House Training and Town Hall Meetings).
- Perform any other tasks as may be assigned by the Head,
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KEY PERFORMANCE INDICATORS
- Availability of new hire work system and office space, ID card, and basic work tools 24 hours before resumption.
- Execution of all vendor payments 24 hours after receipt of invoices.
- Achievement of 100% enrollment of employees on the corporate HMO plan 48 hours after resuming.
- Achievement of 100% enrollment of employees on the corporate Group Life Insurance 48 hours after resuming.
- Preparation of HCM letters before 48 hours after request.
- Execution and receipt of approval on monthly staff payroll on or before 21st of every month.
- 100% execution of end of month programs every last Friday of the month.
- Communication of staff exit position at least 1 week before effective date.
- Facilitation of the retrieval of company asset – ID card, work systems and tools, and disable employee domain profile on effective day of exit.
- Achievement of annual ITF reimbursement to the organization
- Management of HCM expense budget to a maximum of 80%.
- 100% compliance on all verified employee background check records.
- Collaboration with Admin & Logistics/Risk Management to organize safety drills once a quarter.
EDUCATION & EXPERIENCE
- Minimum of a Bachelor’s degree in any relevant discipline
- Membership/affiliation with local & international professional bodies such as CIPM & CIPD or SHRM / HRCi is required.
- Minimum of zero (0) - four (4) years cognate experience in a people management role.
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FUNCTIONAL SKILLS & COMPETENCIES
- Proven ability to handle highly confidential information with utmost discretion.
- Strong people management capabilities.
- In-depth knowledge of labour laws and compliance requirements.
- Excellent verbal and written communication skills.
- Expertise in reward management and benefits administration.
- Ability to effectively multitask and manage competing priorities.
- Strong research and analytical skills for data-driven decision-making.
- Exceptional service delivery skills with a focus on stakeholder satisfaction.
- Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).
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